Dashboard
📈 Revenue vs Expenses (Last 6 Months)
🥧 Income by Source
📊 Expense Categories
🚛 Top Customers (by Invoiced)
📅 Jobs This Month (Daily)
Recent Jobs
Outstanding Invoices
Expense Breakdown
Fleet Status
Tow Jobs
Log and track all towing operations
All Jobs
| Job # | Date | Customer | Vehicle | From | To | Driver | Truck | Amount (USD) | Status |
|---|
Invoices
Tax invoices — 15% VAT applied
Invoice Register
| Invoice # | Date | Customer | Job Ref | Subtotal | VAT 15% | Total (USD) | Status |
|---|
Receipts
Payment receipts issued to customers
Payment Records
| Receipt # | Date | Customer | Invoice Ref | Method | Amount (USD) |
|---|
Income Ledger
All revenue streams
Income Transactions
| Date | Description | Category | Reference | Amount (USD) |
|---|
Expenses
Operating costs and overheads
Expense Transactions
| Date | Description | Category | Supplier | Amount (USD) |
|---|
Employees
Staff register with detailed profiles
Staff Register
| Emp # | Name | Role | Department | National ID | Phone | Gross Salary | Start Date | Status |
|---|
Payslips
Generated payslips from payroll runs
Payslip Register
| Payslip # | Period | Employee | Role | Gross | Deductions | Net Pay | Status |
|---|
Leave Management
Annual, sick & compassionate leave tracking
Leave Balances
| Employee | Annual (22) | Sick (10) | Comp. (5) |
|---|
Leave Requests
| Employee | Type | From | To | Days | Status |
|---|
Driver Commissions
Performance-based earnings for tow operators
🎖️ Commission rules: Set a commission rate per driver (% of job value or flat amount per job). Click "Calculate from Jobs" to auto-compute commissions for all completed jobs in the selected month.
Commission Register
| Date | Driver | Related Job | Rule | Rate/Amount | Commission (USD) | Status |
|---|
Loans & Advances
Staff loans with payroll deduction schedules
Outstanding Loans
| Loan # | Employee | Type | Issued | Principal | Per-Month | Paid | Balance | Status |
|---|
Payroll
Driver & staff salaries
Employees
| Employee | Role | Gross Salary | PAYE (25%) | NSSA (3%) | Net Pay | Status |
|---|
Profit & Loss
Income statement for current period
Revenue
Operating Expenses
Summary
VAT & ZRA
Zimbabwe Revenue Authority — VAT Return
⚠ Zimbabwe VAT rate is 15%. Ensure all invoices reflect correct VAT. Quarterly returns due to ZIMRA.
VAT Collected (Output Tax)
VAT Paid (Input Tax)
Net VAT Payable to ZIMRA
Statement of Financial Position
Balance Sheet — Assets, Liabilities & Equity
Assets
Liabilities & Equity
Statement of Cash Flows
Operating · Investing · Financing activities
Operating Activities
Investing Activities
Financing Activities
Net Cash Movement Summary
Aged Debtors Report
Accounts receivable — ageing analysis
Ageing Summary by Customer
| Customer | Current (0-30) | 31-60 Days | 61-90 Days | 90+ Days | Total Outstanding | Status |
|---|
Outstanding Invoice Detail
| Invoice # | Customer | Date | Due Date | Amount | Days Overdue | Ageing Bucket |
|---|
Trial Balance
Debit and credit totals — all accounts
Chart of Accounts — Trial Balance
| Account Code | Account Name | Account Type | Debit (USD) | Credit (USD) |
|---|
Customers
Client database & statements
Customer List
| Name | Type | Phone | Address | Invoiced | Paid | Balance |
|---|
Suppliers
Supplier accounts & statements
Supplier List
| Name | Type | Contact | Phone | Terms | Invoiced | Paid | Balance |
|---|
Bank & Cash Accounts
Manage all cash, bank and mobile money accounts
Accounts Register
| Account Name | Bank / Institution | Type | Currency | Account Number | Branch | Balance (USD) |
|---|
Fleet Management
Tow truck registry & costs
Fleet Register
| Reg # | Make/Model | Type | Driver | Ins. Expiry | Fitness Exp. | Last Service | Status |
|---|
Petty Cash Management
Vouchers and small cash disbursements
Petty Cash Vouchers
| Voucher # | Date | Type | Description | Category | Paid To | Authorised By | Amount (USD) |
|---|
Credit Notes & Refunds
Adjustments and customer refunds
Credit Notes Register
| CN # | Date | Customer | Original Invoice | Reason | Subtotal | VAT | Total | Status |
|---|
Journal Entries
Manual debit/credit entries to the general ledger
📓 Double-entry bookkeeping: Every journal entry must have equal debits and credits. Use these for adjustments, depreciation, accruals, prepayments, opening balances, etc.
Journal Register
| JE # | Date | Description | Reference | Debits | Credits |
|---|
General Ledger
Account-by-account transaction history
Select an account to view ledger
| Date | Reference | Description | Source | Debit | Credit | Balance |
|---|
Bank Reconciliation
Match system records to bank statements
Transactions to Reconcile
Reconciliation Summary
Budget vs Actual
Track performance against budgeted figures
Budget Performance by Category
| Category | Type | Budget (USD) | Actual (USD) | Variance | Variance % | Performance |
|---|
Currency & Exchange Rates
Multi-currency support with FX rate management
💱 Base currency: USD. All accounting figures are stored and reported in USD. When you transact in another currency, the system converts to USD using the most recent rate available. Update rates regularly for accuracy.
Exchange Rate History
| Date | Currency | Code | Rate (per 1 USD) | Rate (1 unit to USD) | Notes |
|---|
Dispatch Board
Live job board — drag & drop to reassign
Quotations
Issue quotes that can be converted to invoices
Quotation Register
| Quote # | Date | Customer | Description | Valid Until | Total (USD) | Status |
|---|
Recurring Invoices
Automate billing for corporate contracts
🔄 How it works: Recurring schedules generate invoices automatically when their next due date arrives. Click "Process Due Now" to manually run any pending generations.
Recurring Schedules
| Customer | Description | Frequency | Amount (excl. VAT) | Next Due | Issued | Status |
|---|
Inventory / Stock
Parts, consumables & spare materials
Inventory Items
| SKU | Item Name | Category | Unit | Qty in Stock | Stock Level | Unit Cost (USD) | Stock Value |
|---|
Stock Movements
Complete history of inventory in/out transactions
Movement History
| Date | Reference | Item (SKU) | Type | Qty | Unit Cost | Total | Notes | By |
|---|
Fixed Asset Register
Capital assets with depreciation tracking
Asset Register
| Asset Code | Description | Category | Acquisition Date | Cost (USD) | Accum. Depreciation | Net Book Value | Method | Status |
|---|
Depreciation Schedule
Per-asset depreciation calculations & postings
📉 How it works: Click "Post Monthly Depreciation" to record this month's depreciation for all active assets. Each posting creates a journal entry (Dr Depreciation Expense, Cr Accumulated Depreciation).
Depreciation Schedule by Asset
| Asset | Method | Cost | Useful Life | Annual Depreciation | Monthly Depreciation | Accum. To Date | Net Book Value | % Depreciated |
|---|
Depreciation Postings History
| Date | Asset | Amount (USD) | Period | Posted By |
|---|
Fuel Log
Per-truck fuel consumption & efficiency tracking
Fuel Consumption by Vehicle
| Vehicle | Litres | Cost (USD) | Avg L/100km | Efficiency |
|---|
Recent Entries
Full Fuel Log
| Date | Vehicle | Driver | Station | Odometer (km) | Litres | $/L | Cost (USD) | L/100km |
|---|
Company Settings
Update your business details, branding, and logo
ℹ️ How it works: Changes here flow through to invoices, quotations, statements, payslips, receipts and headers throughout the system. Your logo will appear on all printable documents.
📋 Business Details
🎨 Logo & Branding
No logo uploaded
📐 Recommended: Square or rectangular PNG/JPG with transparent background.
📦 Max size: 500KB · Best dimensions: 200x200px to 600x600px
The logo will be embedded in the file (base64) so it travels with backups.
📦 Max size: 500KB · Best dimensions: 200x200px to 600x600px
The logo will be embedded in the file (base64) so it travels with backups.
🏛️ Tax Information
🏦 Banking Details (for invoices)
User Management
Create accounts and assign roles
Roles: Administrator (full access) · Accountant (finance + reports, no user management) · Dispatcher (jobs, customers, invoices only) · Viewer (read-only)
System Users
| Username | Full Name | Role | Last Login | Status |
|---|
Audit Trail
Activity log of all user actions
Backup & Restore
Export, import & cloud-sync your data
Cloud sync: off
☁ Cloud Sync — Use This System Online
By default this system stores all data in this browser on this device only. Cloud sync lets you push your data to a free online store and pull it back from any other device or browser, so multiple users (or your phone, laptop, and office PC) all see the same data.
One-time setup (5 minutes):
- Go to jsonbin.io → Sign up (free, 10,000 requests/month).
- Open the API Keys page and copy your X-Master-Key (starts with
$2a$10$…). - Paste it below, set a sync code (like a password), save, then click Push to Cloud.
- On any other device/browser: enter the same master key and sync code, then click Pull from Cloud.
Want to host this software online so anyone with the URL can use it? This HTML file can be hosted for free — no server needed. Easiest options:
- Netlify Drop (app.netlify.com/drop) — drag this HTML file in, get a public URL in 30 seconds.
- GitHub Pages — push the file to a repo, enable Pages.
- Cloudflare Pages — similar to Netlify, drag & drop deploy.
Once hosted, share the URL with your staff, have everyone enter the same master key + sync code above, and you have a multi-device, multi-user accounting system. For full real-time multi-user with row-level permissions you'd need a backend (Firebase, Supabase) — that's a bigger project, talk to your developer.
⬇ Export Backup
Download a complete backup of all your accounting data as a JSON file. This includes customers, suppliers, invoices, jobs, payments, expenses, employees, fleet, bank accounts, users, and the audit log.
💡 We recommend backing up at least weekly, or before making major changes.
⬆ Restore Backup
Restore data from a previously downloaded backup file. Warning: this will replace all current data.
You will be asked to confirm before any data is replaced.
🗑 Reset & Clear Data
🧹 Clear Sample Data Only
Removes only the demo data (seed customers, jobs, invoices, etc.) that came with the system. Keeps everything you've added yourself.
🗑 Full Reset
Clear everything — all data, users, settings, audit log. Cannot be undone. Back up first.
Data Summary